File Upload
- Login to PT-X with an account that has the create role
- Click New Payment from the main screen or navigate to Payments tab and click New Payment
- Select the Profile you wish to upload a file for from the drop down list
- Select a Payment Date or leave as the default – which will default to the next available payment date
- Drag your BACS file into the grey box, or click select a file and navigate to the BACS file and click open
- Your batch will now be displayed to you onscreen at the Entered stage
- You are able to change the date still by clicking on the Payment Date
- You can then navigate the Instructions, Contras, Warnings, Errors, and History tabs to see more details about this individual file.
- Instructions is an itemised list of all processed transaction in this batch
- Contras are the total amounts and from which originating accounts the funds are being sent from or paid to.
- Warnings may include modulus check warnings where a sort-code and account number don’t match.
- if there are Errors, then the file will have failed to import correctly – the errors will indicate at which line PT-X was unable to continue processing
- History will show you a breakdown of what has happened so far to this batch
- Authorisation Report gives you the opportunity to save to PDF a printable document detailing the batch contents – this can be set to include errors and warnings if desired.
- If you are an approver you may click approve and continue – if not the only options you have (other than to navigate away or log out) is to Reject the file.
MDE
- Login to PT-X with an account that has the create role
- Click New Payment from the main screen or navigate to Payments tab and click New Payment
- Select the Profile that you wish to manually enter the data for
- Click Continue (this will create a draft batch)
- Click Add instruction
- Enter the payment details as prompted on screen
- If you wish to add further items leave add another ticked and click add – if not untick this and click add
- You are taken back to the draft batch screen where you have the following option
- Continue – this is if you have finished manually creating items and now wish for the file to progress to the entered state ready for approval
- Keep as draft – this is if you wish to add more items later, but do not want the batch to be progressed further.
- Discard Payment – this will delete the draft batch entirely
- Add instruction – if you wish to key further instructions to this batch
- Save as template – you are able to save the instructions in this list as a template. This will allow you to select the template in the future and just adjust amounts and dates if necessary
- Clear amounts – you can delete all amounts from the instructions in this batch.
- You can delete instructions by clicking on the bin icon at the far right hand side of the screen.
- You are able to change the amounts and dates for each instruction onscreen by clicking on that field in each instruction – if the dates are all the same you will be able to bulk change those once the file has been continued.
- Continue – you are now happy for this file to move to the entered state.
- Your batch will now be displayed to you onscreen as an “Entered”
- You are able to change the date still by clicking on the Payment Date – this is only if all the dates were kept the same during the keying in phase.
- You can then navigate the Instructions, Contras, Warnings, Errors, and History tabs to see more details about this individual file.
- Instructions is an itemised list of all processed transaction in this batch
- Contras are the total amounts and from which originating accounts the funds are being sent from or paid to.
- Warnings may include modulus check warnings where a sort-code and account number don’t match.
- if there are Errors, then the file will have failed to import correctly – the errors will indicate at which line PT-X was unable to continue processing
- History will show you a breakdown of what has happened so far to this batch
- Authorisation Report gives you the opportunity to save to PDF a printable document detailing the batch contents – this can be set to include errors and warnings if desired.
- If you are an approver you may click approve and continue – if not the only options you have (other than to navigate away or log out) is to Reject the file or …
- For MDE you have the additional option of Edit – this will allow you to take the file back out of the entered stage and into the draft stage – from here you can add, edit or remove
MDE Templates
You have the ability to reuse the contents of a previous MDE batch by first saving that batch as a template.
This will save the payee details to a template that can be re-used and edited as necessary.
Save a Template
- Follow the MDE instructions above to point 7 (this is where you have created a draft batch and have a list of payees entered
- If you wish to save the Payee list with the amounts already keyed then continue to point 3.
If you wish to clear the amount first click Clear Amounts
- Click Save as Template
- Enter a Template name – be very careful to make sure you make a note of this name and remember that it is CASE SENSITIVE – click Save
- You may continue with the batch now as per the MDE instructions (continue etc.)
Use an existing Template
- Login to PT-X with an account that has the create role
- Click New Payment from the main screen or navigate to Payments tab and click New Payment
- Select the Profile that you wish to manually enter the data for use template from
- You will now see a list of previously saved Templates
- Click Use next to the template you wish to use.
- You will now see the same list of Payees that were present when the batch was saved originally.
- You can now edit this new draft batch and continue as usual, but without the need to re-key in the details. If you have cleared the amounts previously, or simply wish to change the amounts and dates, then you can do so now before clicking Continue.
Exporting / Importing MDE Template
You have the further option of being able to export the template you have saved as a csv file.
Once saved this csv file can be edited (in Excel for example) and re-saved as a csv ready for re-importing into PT-X
Exporting
- Login to PT-X with an account that has the create role
- Click New Payment from the main screen or navigate to Payments tab and click New Payment
- Select the Profile that you wish to manually enter the data for Export template from
- You will now see a list of previously saved Templates
- Click the small arrow next to the Use option for the template you wish to Export and click Export
- The file will be called csv and saved as per your browser setting.
- The template file is now available for editing.
Importing
- Login to PT-X with an account that has the create role
- Click New Payment from the main screen or navigate to Payments tab and click New Payment
- Select the Profile that you wish to manually enter the data for or Import Template for
- Click Import Template
- Browse to the csv file and click Open
- The template will be added to the Template list and is now available to use – please note that it will not overwrite the originally exported template – so you may wish to delete old templates to avoid confusion.